Important Help Contacts

NIH

PublicAccess@nih.gov

NCBI

eRA Commons

Toll-free: 866-504-9552 Phone: 301-402-7469 Password help: 301-402-7469

NIHMS

For NIHMS login problems, contact eRA Commons.

UC Davis Library

Contact Info: Amy Studer Blaisdell Medical Library acstuder@ucdavis.edu (916) 734-0206

Department of Internal Medicine RAS Unit

The UC Davis Department of Internal Medicine Research Administration and Support Unit is offering assistance with the NIH Public Access Policy on a re-charge basis. Contact: Monique M. Vasquez, monique.vasquez@ucdmc.ucdavis.edu

Answers to Common Questions

Q. The journal I published in is listed as a Method D publisher, but it has been 3 months since it was accepted and My Bibliography is telling me it is not compliant (there is no NIHMS or PMC ID number). A. No matter what method the journal is listed as it is ultimately the author/PI's responsibility to ensure the article is submitted to PMC. If the journal/publisher has not submitted the article after 3 months following acceptance for publication, contact them and ask why they haven't. In the meantime, go ahead and submit the final peer-reviewed manuscript to the NIHMS System (instructions). If the publisher does so later, it will over-ride your submission, but this will ensure you are in compliance. Q. I need to submit to the NIHMS system, but I can't find the final peer-reviewed manuscript? Can't I just download the pdf copy from the journals website and submit that? A. Unfortunately, that would be against copyright law. If you are unable to find the final version of the manuscript (with peer-reviewed edits but not the final copy-editing formats), and none of your co-authors have a copy either, we recommend that you contact the publisher and explain your problem. They may be able to supply a copy that you could use. Q. I am the PI for a large teaching grant and am not an author on many of the publications that result from that funding. Do I need to include all of those citations and ensure they are compliant? A. Yes. As the PI you are responsible for ensuring all articles that are directly funded from that grant are compliant, whether or not you are an author. Q. One of my articles has a NIHMS ID number but has never been added into PMC and is past the 3 month deadline for needing a PMCID number. What is wrong and how can I fix it? A. This is probably happening because whoever was entered into the NIHMS System as the reviewer has not responded to a request to review and approve the submission. When publishers or delegates submit manuscripts to the NIHMS system they will select an author of PI to receive emails asking for approval of what was submitted. If that person does not receive the email and follow the steps to approve the submission it will never make it into PMC. Check with the PI or your co-authors to see if anyone received any message from NIHMS. Finally, you can request that the responsibility be transferred to you. Q. I have an article that was published in 2008 that is listed as being non-compliant. Would it not fall under the Policy because it is from 2008? Do I need to do anything? A. For any article published since 2008 that has been linked to NIH funding, you will need to take some action. For articles published in 2008 it is possible that they were accepted for publication prior to the April 7th date and therefore do not fall under the policy. However, you need to check to confirm the acceptance date; if it does not fall under the policy, you will need to use My Bibliography to edit the status of the citation to notify NIH of the reason why the article does not need to be compliant. See these detailed instructions on how to find acceptance dates and to update the status of a citation.

NIH Webinar 3/5/15

NCBI and the NIH Public Access Policy: PubMed Central Submissions, My NCBI, My Bibliography and SciENcv Webinar: NCBI and the NIH Public Access Policy (YouTube) Links, Slides, Q&A Outlines how to use My NCBI to report public access policy compliance for NIH grant holders. Topics include the NIH Public Access Policy, NIHMS and PubMed Central submissions, creating My NCBI accounts, My Bibliography to report compliance to eRA Commons, and SciENcv to create biosketches.

NIH Notices

Notice Number: NOT-OD-13-042 For non-competing continuation grant awards with a start date of July 1, 2013 or beyond: 1) NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy. 2) Investigators will need to use My NCBI to enter papers onto progress reports. Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report. Please see NOT-OD-12-160 for more details.

NIH NOT-OD-12-142

With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. This change will take effect in tandem with NIH requiring the use of the Research Performance Progress Report (RPPRs) for all Streamlined Non-competing Award Process (SNAP) and Fellowship awards in the Spring of 2013 (see NIH NOT-OD-12-142).

. Notice Number: NOT-OD-10-103 My NCBI Tool to Replace eRA Commons for Bibliography Management Update: The following update relating to this announcement has been issued: January 10, 2013 - See Notice NOT-OD-13-017. eRA Commons Users Can Now Generate a Publications Report for the PHS 2590 with My NCBI. November 16, 2012 - See Notice NOT-OD-12-160. Upcoming Changes to Public Access Policy Reporting Requirements and Related NIH Efforts to Enhance Compliance. Release Date: June 10, 2010 Issued by National Institutes of Health (NIH), (http://www.nih.gov) Transition of Bibliography Management to My NCBI Over the course of their scientific careers, program directors and principal investigators (PD/PIs) create and maintain extensive professional bibliographies, which include publications resulting from or in support of their funded research grants. PD/PIs registered in eRA Commons have been able to use the publications page of their personal profiles in Commons as a repository for their publications. NIH is now providing Commons users with a more efficient, accurate and user-friendly way to manage their professional bibliographies, associate publications with their grant awards, and ensure compliance with the NIH Public Access Policy. eRA Commons has partnered with the National Center for Biotechnology Information (NCBI) to link NCBI’s personal online tool, “My NCBI,” to Commons. My NCBI offers an online portal—“My Bibliography”—for users to maintain and manage a list of all of their authored works, such as journal articles, manuscripts accepted for publication, books, and book chapters. As of April 2010, linking a Commons account to a new or existing My NCBI account allows references saved in My Bibliography to automatically appear in users’ Commons accounts. As of July 23, 2010, PD/PIs will be unable to enter citations manually into eRA Commons and must use My NCBI’s “My Bibliography” tool to manage their professional bibliographies.

acstuder@ucdavis.edu

916-734-0206

Amy Studer

Subject Specialist Librarian — Blaisdell Medical Library — Blaisdell Medical Library

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Subject Specialist Librarian
— Blaisdell Medical Library
— Blaisdell Medical Library