FAQs for Working with Reading Lists in Canvas

Have a question or problem? Look for the solution in our Course Reserves FAQ. For more detailed explanation about how to use the Course Reserves system in Canvas, please refer to the Course Reserves for Instructors webpage or contact Reserves staff at coursereserves@ucdavis.edu or 530-752-2760.

Getting started with Course Reserves is easy! Please check out our online instructions for all the basics that you need to create and submit your first list. If you still have questions after looking at this guide and our webpages, please email coursereserves@ucdavis.edu. Reserves staff will be happy to assist you or arrange to come to you for a one-on-one introduction.

This is an easy fix! Your student library account is most likely missing a required field that’s needed for Canvas and the library computing system to communicate with one another. Please email Reserves staff at coursereserves@ucdavis.edu and let them know about the issue. Staff will be able to update your library account and usually get the system working for you in a matter of minutes. If you need immediate assistance, please call 530-752-2760.

This is most likely the result of one of two issues: 1) one of the initial creation steps was skipped or 2) the reading list is associated with the wrong course.

The system will ask you three times if you want to create a Course Reserves reading list for the course. Some instructors choose to skip some parts of this initial creation; please don’t! These are necessary to link your course and your Course Reserves reading list. If these are correctly associated, you’ll see the course information near the top of the list.

If you accidentally skip one of the initial creation steps, neither you nor your students will be see the reading list on the course site. Fortunately, library staff can oftentimes help recover the detached reading list. At other times, it may be easiest to create a new reading list from scratch.

If the wrong course was selected — for example, Fall 2017 instead of Fall 2019 — it’s easy to fix!

1. Click the Edit options menu (… icon) located next to the course information and select Manage course association from the drop-down menu.

2. Click the options menu (… icon) and select Remove this course from the drop-down menu.

3. Lookup [the correct] course and select from the auto-fill options.

4. Click Associate & Close

Once a reading list has been created for a course in Canvas, authorized users may add items to the reading list.

Personal copies are department- or personally-owned copies of textbooks or other materials that instructors provide to supplement existing library holdings. Many times, the library will only own 1-2 copies of a title and having extra copies to loan via Course Reserves is extremely helpful for students. Tag the item to indicate that personal copies of this title will be provided and how you would like the library to manage those at the end of the term.

Great question! The Course Reserves reading list supports three kinds of notes: Public, Private, and Library Discussion. A Public Note will display in the reading list and anyone with access to the course site will be able to read it. A Private Note is viewable only to the instructor, TA, or course Designer. To create or edit these notes, you’ll select the appropriate citation and scroll down to the the different notes fields. The Library Discussion link allows you to direct message Course Reserves staff and eliminates the need to call or email. Library staff can reply back using this same mechanism. Library Discussion is located in the right-side toolbar.

If you’ve already reviewed the online resources available on the library’s Course Reserves webpages, then please contact Course Reserves staff at 530-752-2760 or coursereserves@ucdavis.edu. While your Course Reserves Reading List is accessed through Canvas, this is done via a library plug-in. Therefore, Canvas support is not able to troubleshoot problems with your reading list.

When looking at a citation in Canvas, a variety of terms are used to reflect the item(s) availability and where in the process of being moved to Course Reserves the item(s) is at.

Available: Items are available to be checked out

Being Prepared: This citation has not been sent to the library and is not currently being processed

Check holdings: Items are not available to be checked out

Complete: All copies that are being moved to Course Reserves of this title have been moved

In Process: Awaiting receipt of library copies of this item have already been recalled or paged from stacks or Acquisitions; some, but not all, copies may already be available in Course Reserves

Inactive: This citation cannot be placed onto Course Reserves

Instructor Contacted: Library staff are attempting to contact the instructor with additional questions about this citation; work on the citation is on-hold

Needs Ordering: Item has been forwarded forĀ  purchase consideration and Course Reserves is awaiting that decision

Personal copies: The title is not owned and the library is awaiting receipt of instructor/department; pcs are processed in the order received

Requested: Library copies of this item are being recalled or paged from stacks or Acquisitions

Requested from NRLF: Library copies of this item are being recalled or paged from the Northern Regional Library Facility, on off-site storage facility serving all norther UC campuses

Review Needed: Special processing or advanced expertise needed before proceeding with processing

Sent: The instructor has sent this citation to the library and it is waiting to begin processing