Head of Archives and Special Collections

Final Filing Date: Sep 9, 2019

The Library of the University of California, Davis, seeks a forward-looking and creative professional to join our team as Head of Archives and Special Collections and advance the library’s efforts to transform and improve discovery of library resources, collection management, and the organization and curation of data.

Following a recent merger of Special Collections and the Archives and Institutional Assets (AIA) initiative into a combined department, Archives and Special Collections now includes both traditional manuscript and special collection materials as well as one of the library’s high profile strategic activities reflecting a reimagining of the scope and role of a university archives.

The resources of Archives and Special Collections play a significant role in the library’s support of instruction and research. The department has several areas of strength including viticulture and enology, agricultural technology, political movements and radical pamphlets, British poetry 1789-1914, theater history, history of natural sciences, and nature writing; and with generous support from Warren Winiarski, the library is pursuing wine writers as a new area of collection strength. The department also oversees the Michael and Margaret B. Harrison Western Research Center Collection, comprising 21,000 volumes relating to the Trans-Mississippi West, and is responsible for the library’s map collection. The library relies on remote storage at the UC Northern Regional Library Facility as a secure preservation environment for many of its rare materials.

Within Archives and Special Collections, AIA integrates UC Davis-created and -commissioned content – conceived in the broadest sense — with the library’s existing archives and special collections, allowing the library to provide a transformative research experience for the campus community and the world. Together with other library and campus units, AIA provides an infrastructure of content, tools, and services to assist UC Davis faculty, staff, and researchers in making informed decisions regarding reusing, sharing, archiving, and preserving content created in the course of doing research, teaching/learning, and patient care activities, so that UC Davis-created content is easily discoverable and quickly recognized. AIA also triages inquiries from library and campus units regarding preservation, archiving, and metadata schemata development, and provides referrals to library or campus experts as appropriate.

As the department head for Archives and Special Collections, the incumbent is responsible for leadership and the overall management and administration of department and program functions. Management responsibilities focus on developing tactical and operational directions for the department and all of its programs, coordinating and facilitating integration of department and program operations and services, developing and monitoring budgets, and developing evaluation and assessment metrics to ensure department and program effectiveness align with the library’s strategic framework and strategic plan.

As an individual contributor, this position will also participate directly in the cultivation of donors, provision of research support and instruction services, outreach efforts, and collaboration in collection development activities, and may in digital scholarship and/or data science projects both within the library and elsewhere on campus.

As a part of the library’s cross-departmental efforts, the incumbent plays a pivotal role in exposing our unique collections to the world. The incumbent works closely with Online Strategies and other stakeholders to imagine and develop transformative ways to reach an increasingly diverse range of potential users. The incumbent also collaborates with Collection Strategies, the library’s Director of Development, donors, and the University Librarian to evaluate, select, and acknowledge donations of rare and unique materials, as well as transfers of UC Davis-created or -commissioned works. The incumbent also oversees the department’s efforts to make rare and unique materials accessible, coordinating those efforts with those of the Content Support Services department (which is responsible for cataloging, archival processing, and selected preservation services). The incumbent collaborates with others in the Scholarly Resources division to plan and coordinate policies, procedures, workflows, and projects. And the incumbent will collaborate with the new departments of Student Services and Research Services to thoughtfully reimagine partnerships between Archives and Special Collections and subject librarians.

In addition to the head, the department comprises six regular employees, one donor-funded term-appointed employee, and a number of student employees. This position reports to the Associate University Librarian for Scholarly Resources.

Application Information

Applications must be submitted via the UC Davis RECRUIT website: https://recruit.ucdavis.edu/JPF02900

Please include a letter of interest addressing qualifications and experience related to the position, a Curriculum Vitae, and names and contact information for at least four references.

Applicants are also required to complete a Statement of Contributions to Diversity. Please see http://academicaffairs.ucdavis.edu/diversity/equity_inclusion/index.html for information about why diversity statements are requested and guidelines for writing a diversity statement.

Candidates applying by July 22, 2019 will receive first consideration. The position will remain open until filled.

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity check.

The University of California is an affirmative action/equal opportunity employer.  

UC Davis is a smoke- and tobacco-free campus effective January 1, 2014.


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