This page provides information about the library-specific implications of the campus’ project to convert two floors of the Physical Sciences and Engineering Library into prototype space for cross-unit collaborations, with the tenant in this case being the UC Davis Center for Quantum Mathematics and Physics (QMAP), an interdisciplinary initiative to explore fundamental questions about how the universe works.

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Collection Shift     Timeline     Guidelines, Input, Project Team     PSEL Collection Shift Guidelines
FAQ     Collection Management     General Guidelines for Transfer and Withdrawal     RLFs

In summer 2018, a campus-directed project will convert the second and third floors of the Physical Sciences and Engineering Library (PSEL) to office and collaboration space for the UC Davis Center for Quantum Mathematics and Physics (QMAP). The first floor and lower level of PSEL will remain library space. At the same time, the entire building will undergo a seismic retrofit, accessibility improvements and renovation of its fire suppression system.

This project will require that the library transfer volumes currently housed on PSEL’s second and third floors to other locations including: Shields Library, the UC’s Regional Library Storage Facilities (RLFs) and Better World Books.

The library works to be a positive contributor to the needs and priorities of the campus, including space for students and faculty, while fulfilling our responsibility to provide access to scholarly information resources. We are committed to:

  • Continuing to excel in meeting library obligations to provide high quality collections for research and teaching, both during and after the shift;
  • Being open to feedback and input from faculty and all other affected stakeholders;
  • Transparency in our actions and decisions; and
  • Communicating effectively with all affected by this project.

Questions or comments? Please contact us at libspaceplanning@ucdavis.edu.

PSEL’s second and third floors will need to be vacated by summer 2018 to accommodate the campus’s timeline for the project.

  • Fall 2017 – June 2018: Collection shift
    Books and journals are transferred from PSEL
  • July 2018 – December 2019: Renovations
    PSEL’s second and third floors are converted into QMAP offices and collaboration space; seismic retrofit, accessibility improvements and fire suppression system renovations are implemented throughout the building

Throughout this process, the library remains committed to maintaining excellence in our collections; fulfilling our mission of providing faculty, researchers and students with the scholarly resources they need; and communicating and consulting widely with all affected by this project.

Guidelines:

We will use existing, vetted collection management guidelines to accomplish this collection shift, while continuing to fulfill our commitment to faculty, researchers and students to provide the materials they need, both during and after the shift. For additional information see:

User Input:

The library welcomes input from faculty and other users about the process, particularly from the colleges, departments and other units that most frequently use these collections. To that end, we are arranging meetings to discuss the project and its potential impact on faculty, researchers, and students. We intend to meet with:

  • Faculty in Physical Sciences & Engineering departments
  • Academic Senate Library Committee
  • Other interested faculty
  • ASUCD
  • Students that regularly use the PSE Library
  • Other affected stakeholders

Open Meetings for Faculty and Students:

The library also intends to hold open meetings for faculty and students during Fall Quarter, at which all interested members of the campus community will be invited to come and learn more about the project. Check back soon for dates and details.

If you would like to attend an open meeting, or have other feedback on this project to provide, please contact: libspaceplanning@ucdavis.edu

Project Team:

To complete this project, we have formed the PSEL-QMAP Collection Shift Planning Group comprising library personnel with expertise in collection management, logistics and project management, communications, and supporting faculty and students in Physical Sciences and Engineering departments.  This is a talented and hardworking group of library professionals committed to maintaining excellence in our collections; fulfilling our mission of providing faculty, researchers, and students with the scholarly resources they need; communicating and consulting widely with all affected by this project; and doing everything we can to get this project right.

PSEL Collection Shift: Guidelines for Transfer and Withdrawal

Expected Location/
Disposition
Print Books Print Journals
Shields Library  

  • Recent books (typically last 10 years)
  • Older higher-use books
  • Folded geology maps/publications

 

  • Print journals with a current subscription that are not available online (current year, plus last 10 years)

 

UC Regional
Library Storage
Facilities (RLFs)
  • Older books (typically over 10 years old) not already at RLFs
RLF holdings: are typically available on campus within 2 working days (entire print volumes or PDFs of articles/chapters)
  • Print journals with a current subscription (over 10 years old) that are not available online and not already at RLFs
  • Print journals no longer subscribed to, or those which have ceased publication, and that are not available online and not already at RLFs
Better World Books
  • Older books duplicating titles already available at the RLFs
RLF holdings are typically available on campus within 2 working days (entire print volumes or PDFs of articles/chapters)
 
Better World Books does not accept journals.
Withdrawn All titles will continue to be available to library users, either from Shields or the RLFs.
  • Some duplicate, older print journals that are already available at RLFs and/or online are expected to be withdrawn as part of this project, following normal UC Davis Library collection management guidelines
RLF holdings are typically available on campus within 2 working days (entire print volumes or PDFs of articles/chapters)

 

What is happening at the Physical Sciences and Engineering Library (PSEL)?

In response to a campus request, the second and third floors of the Physical Sciences and Engineering Library are being converted into prototype space for interdisciplinary, cross-unit collaborations, with the tenant in this case being the UC Davis Center for Quantum Mathematics and Physics (QMAP). At the same time, the entire building will undergo a seismic retrofit, accessibility improvements and renovation of its fire suppression system.


What will happen to the books and journals currently housed on the second and third floors of PSEL?

Balancing the library’s mission to ensure that faculty, researchers and students have ready access to the materials they need most, with the constraints of finite shelf space for physical collections is one of the library’s fundamental ongoing responsibilities. The library, informed by years of experience in managing that process, has developed the following general criteria to guide the work of relocating materials from floors 2 and 3 of PSEL:

  • Recently published and highly used materials will be moved to Shields Library, including:
    • Books with high use or published within the last 10 years
    • Journals with current subscriptions (current year and most recent 10 years)
    • Geology maps
  • Older materials will be moved to the UC’s Northern Regional Library Facility (NRLF) in Richmond, CA, if copies are not already there. NRLF is a secure, climate-controlled facility designed to preserve physical collections; requested items are typically available on campus within two working days. These materials include:
    • Older books
    • Older issues of journals with current subscriptions; journals we no longer subscribe to; and those that have ceased publication
  • Older books that are already at NRLF will be donated to Better World Books, an organization that provides books to literacy programs and needy libraries around the world.
  • Since Better World Books does not accept journals, some duplicate, older titles that are already available at NRLF or online will be withdrawn, following normal library collection management guidelines.

What opportunities are there for faculty input into the process?

As the library plans to relocate the books, journals and maps currently housed on floors 2 and 3 of PSEL, we welcome faculty input about the process, particularly from the colleges and departments that most frequently use these collections: the Mathematical and Physical Sciences Division within the College of Letters and Science; the College of Engineering; Institute of Transportation Studies; and the department of Land, Air and Water Resources. The library is actively reaching out to these departments to discuss the project and how to moderate its potential impact on their faculty, researchers and students.

The library is also considering holding open meetings for faculty and students, at which all interested members of the campus community are invited to come and learn more about the project. See the section above on Guidelines and Input for details.


How can I get access to the physical sciences and engineering collections that are being moved?

Once the move is completed: You’ll be able to search our online catalog (search.library.ucdavis.edu) to determine whether the materials are housed at Shields or the NRLF or available online. If the book or journal is at NRLF, click the Interlibrary Request link and enter your library card number to request it.

You can request the entire print volume or a PDF of individual chapter(s) or other parts. Print volumes are typically available from the Circulation Desk at Shields within two working days. PDFs will be delivered via email. You also have the option to use materials onsite at the NRLF in Richmond.

While the move is underway: A search request for a particular item can be placed at the Circulation Desk at PSEL or Shields. When the book or journal is found, the material will be placed on hold for pickup. If we are unable to locate the material within one week, an Interlibrary Request will be placed on your behalf.


What will happen with the first floor and lower level of PSEL?

Other than the seismic retrofit, accessibility improvements and fire suppression system renovation noted above and implemented throughout the building, there are no changes to the first floor and lower level planned at this time.


How much study space is being lost, and what study spaces will be available to students who regularly studied or conducted research on floors 2 and 3 of PSEL?

The study space on the second and third floors of PSEL includes 230 seats at tables and carrels.

The 80 seats on the first floor and lower level of PSEL will remain available as they are today, except for potential temporary closures during the project as construction requires. Students who routinely use the materials shifted to Shields may also wish to use the study spaces available there.

Throughout this project and afterwards, the library is committed to doing all we can to enhance existing study spaces to best meet the needs of our students. In fact, to that end, a separate project is currently underway to create a comfortable new study oasis and two technology-enabled group study rooms on the second floor of Shields.


Is there anything that can be done to alleviate the crowding on the lower level of PSEL?

There is an existing MOU in place with the Chemistry Department through June 2018 that permits their TAs to use this space. The library anticipates revising that MOU in the future to ensure that the first floor and lower level of PSEL are available to meet the needs of as many students as possible.


What effect does the project have on ongoing acquisition of information resources for physical sciences and engineering?

None whatsoever. The project does not affect or change current journal subscriptions or established library purchasing or acquisition plans.


What is Better World Books?

Better World Books  is an online bookseller of used and new books. In addition to selling new titles, Better World Books accepts donated older books (but not journals) from colleges, libraries and other organizations and donates them to literacy programs, needy libraries and partners around the world.

Better World Books:

As part of routine development and maintenance of collections, the library is committed to:

  • Providing and enhancing access to the information resources needed to support the campus mission of research, learning, patient care and service;
  • Enabling efficient access in ways that best serve the research and teaching needs of faculty, researchers, staff and students; and
  • Providing sustainable long-term access to our collections throughout their life cycle.

Effective collection management requires careful evaluation of items when they are initially selected for acquisition, as well as ongoing evaluation as both disciplinary knowledge evolves and users’ needs change.

While selection (deciding which materials should be acquired) and acquisition (licensing, purchasing or otherwise providing access) are generally of greater interest, the transfer of low-use materials to off-site storage, as well as withdrawal (removal of items from our collections for a range of reasons) are also routine and ongoing aspects of effective collection management for all academic libraries. All of these aspects of collection management are essential to maintaining high quality collections that meet the needs of faculty, researchers and students across all disciplines, given finite shelf space available in campus libraries.

To balance access to high quality collections that meet the needs of faculty, researchers and students, and the constraints of finite shelf space on campus, the library must continually monitor and evaluate how its collections are being used. Although implementation can vary, and differences occur across disciplines and material types, the general criteria for placement, transfer and withdrawal include the following:

  • Most-used materials are located onsite in the library.
  • Newly acquired print materials are also a priority for location onsite.
  • Materials that are less in-demand are transferred to UC regional storage facilities (RLFs).
  • Materials may be withdrawn if they are older, low-use and available elsewhere; redundant, obsolete or out of scope;  or no longer meet the campus’s evolving research and teaching needs.

The UC system’s shared high-density storage facilities are the Northern Regional Library Facility (NRLF, located in Richmond), and the Southern Regional Library Facility (SRLF, located on the UCLA campus).

The Regional Library Facilities (RLFs) provide a secure, climate-controlled environment that is designed to preserve physical collections. This shared regional storage infrastructure enables the UC libraries to store, manage, preserve and provide access to low-use collection materials economically, and thus devote a greater portion of limited local onsite shelf space to newer and high-demand items. Materials deposited at the two UC shared facilities cannot be withdrawn from the collections.

How to access items housed at the RLFs:

  • They are available for checkout (with renewal) to UC faculty and students.
  • They can be delivered to campus within two working days.
  • Entire print volumes or PDFs of articles/chapters can be requested.
  • Using materials at the RLFs is also an option.
(Thanks to our colleagues at the UCSB Library. This description of the RLFs has been adapted from their website.)