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Course Reserves for Instructors

COVID-19 Update

Digital course materials: The campus’ new Equitable Access program and library Course Reserves are working together to make certain students have access to course materials. During the pandemic, library staff are working to supply free digital versions for all course reading requests submitted to the library, including recommended readings, whenever possible.

If you need help submitting your reading list in Canvas, please contact library staff for assistance.  

For more information about library buildings and services during this public health crisis, please see Coronavirus: Library Resources and Services.

Course Reserves is a vital student resource that sets aside course materials at the library and allows students to borrow the material for free. This allows students, especially those who may be economically disadvantaged, broad access to the materials they need to be successful in their courses. Maximizing access to these high use items minimizes the materials that must be student-purchased each quarter and increases engagement in your course. Books, media, articles, and more may all be placed onto Course Reserves.

A common misconception is that submitting a textbook list to the Bookstore automatically places these titles onto Course Reserves. This is not the case. A Course Reserves reading list must be created and submitted from the Canvas course site for these materials to be available to students via Course Reserves.

Instructors, TAs, and other authorized users create and manage their Course Reserves reading lists from within Canvas. Login to Canvas to begin or update your Reading List.

Many faculty and students are working remotely during the COVID-19 health crisis, making it difficult to access Course Reserves materials. To make these materials more broadly accessible to all users, the library has implemented a new working policy for titles submitted on Course Reserves reading list. Library staff are attempting to purchase electronic copies of all materials whenever possible. When not possible, library staff is available to digitize and post content to your Course Reserves reading list for your students to access electronically.

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If you’re new to creating a Course Reserves reading list or just need a refresher, don’t worry! Our easy-to-follow online instructions will walk you through how to:

If you’ve submitted a Course Reserves reading list before and would like to reuse a previous list for a new course (with or without changes), that’s not a problem! Our quick guide for Re-using a Pre-existing Course Reserves Reading List explains best practices and steps for exporting a previous list or sections of a previous list and then importing that into a different reading list.

If you have any difficulties, our reading list FAQ may have the answers. If not, please contact Reserves staff right away at coursereserves@ucdavis.edu or 530-752-2760. Library staff is happy to assist you by email, phone, or in-person. Library staff is happy to come to your office or department meeting for individual or group training.

Course Reserves are housed at either Shields Library, the Carlson Health Sciences Library, or the Blaisdell Medical Library.  Instructors, and others with permission within Canvas, may place readings on Course Reserves for use during the current academic term. Books, media, articles, and more may all be placed onto Course Reserves.

Items needed for courses beginning with the following course codes will be housed at the Reserves collection indicated below; all other Course Reserves items will be housed at Shields Library:

Carlson Health Sciences Library

APC | MPM | PHR | PMI 200 series | PTXSPH | VET | VMB | VME | VSR

Blaisdell Medical Library

ANE | BCM | CAR | CHA | DER | EMR | ENM | FAP | GAS | GMD | HON | HPH | ISI | IMD | MDS | MHI 200 series | MMI 300-400 series | NEP | NEU | NRS | NSU | OBG | OPT | OSU | OTO | PED | PHA | PMD | PMR | PSU | PSY | PUL | RAL | RDI | RNU | RON | SUR | URO

Course Reserves reading lists will be processed in the order received. Reading lists may take up to three weeks to process due to peak workload constraints, delays in retrieving loaned materials, or purchasing new material. While reading lists are accepted throughout the year, to ensure Course Reserves materials are available to students by the beginning of classes, reading lists should be received by:

  • the last Friday of August for Fall Quarter
  • the last Friday of November for Winter Quarter
  • the last Friday of February for Spring Quarter
  • the last Friday of May for Summer Session

Deadlines for the professional schools may be earlier, depending upon the start date of their terms.

The default loan period for written materials is Two-Hours. The default loan period for media is Four-Hours. For both, an extended loan period of One-Day is available; Tag items on your reading list to indicate when an extended loan period is preferred. However, if the same material is on Course Reserves for multiple courses, the shorter loan period will apply to all copies of that title.

Instructors who have submitted a reading list may borrow material off of that reading list for up to two weeks for classroom prep and use. If you know in advance when you’ll need these materials, you may place a booking request on the item. This will prevent the item from being loaned out during the time that you need it.

Copies of personally- or departmentally-owned materials may be placed onto Course Reserves. These copies will supplement the library’s existing holdings, making additional copies available to students. In some cases, the library is unable to purchase materials and having personal copies creates access for students. Be certain to tag items in your reading list if supplying personal copies. This helps expedite processing and directs how Reserves staff should manage these items at the end of the term.  The last name of the owner or owning department should be written on the inside front cover of all personal copies.

Personal copies must be picked up within one month of the end of the term otherwise they will be treated as donations to the library.  The library does not store materials for future quarters.

If the library doesn’t own the requested material, a collection development librarian will review the requested material for possible purchase. However, the library cannot guarantee that items will be purchased or a date by which they will be available for use. Therefore, it’s important to submit requests for un-owned material as early as possible so that items may be available for the start of the term. Users will be notified if the requested material will not be purchased.

If personal copies of the un-owned material will be submitted, the title will not be forwarded for purchase consideration.

Course Reserves coursereserves@ucdavis.edu (530) 752‑2760