Library Accounts and Borrowing
A valid UC Davis Library account is required to borrow and renew materials and to place recalls or requests. Faculty or individuals needing assistance using the library may designate a proxy to conduct library business on their behalf.
Users may borrow most UC Davis Library items that aren’t a part of Special Collections, Reference, or another protected collection. Specific loan periods will vary but generally speaking, faculty and staff may borrow most materials for up to 1-year, graduate students for up to 1-quarter, and all others for up to 4-weeks. Items that are borrowed via Interlibrary Loan (ILL) are subject to the loan rules of the lending library. It’s important to note that all library items are subject to immediate recall.
Faculty and staff are allowed unlimited renewals of material while most others may renew materials up to a maximum loan period of one year. Items cannot be renewed if the item is requested, the user’s library account in suspended or expired, of if the maximum loan period has been reached.
With the exception of ILL or Reserves materials, users may return library materials at any library location or remote drop box. Users may also return materials by a mail service that provides tracking (ex., UPS, FedEx). ILL and Reserves materials should be returned directly to the Circulation Desk from which it was borrowed.
Materials are not considered returned until received and checked in at a UC Davis Library location. Materials returned to a remote drop box or by mail may take several additional days to be received by the library. Materials not received by their due date may be subject to billing; user privileges may be suspended if materials are not returned on time.
The UC Davis Library collections benefit the research, teaching and learning needs of users across campus. To maximize access to these shared resources, all materials are subject to immediate recall. Recalled material must be returned within one week regardless of the original assigned due date; if the due date is already less than one week away, material must be returned by that date.
Any UCD faculty, staff, student or library department may recall materials. For more information regarding how to request material, including placing a recall, please refer to our Request Books or Articles webpage.
Library privileges are automatically active for current UCD faculty, staff, and students, who may immediately begin using all library services. Retirees and emeriti retain the same privileges as when they were current employees although remote access to electronic resources is limited to emeriti only.
UC Davis faculty and students are eligible for library accounts at any UC campus or at CSU Sacramento. An employee ID or a student ID and proof of current registration must be shown when applying at one of these other campuses. UC Davis faculty and graduate students are also eligible for library accounts at Stanford (excluding Lane Medical Library) but must first apply for these privileges at a UC Davis Library location.
Library privileges are not transferable. Only the individual named on the library card can use the card. Authorization cards, which allow borrowing by proxy, may be issued to UCD faculty and disabled staff and students.
Proxy cards may be issued to UCD students and staff who are doing research on behalf of a UCD faculty member. Disabled staff members and students are also eligible to have a proxy. The faculty member or disabled user is the “Sponsor” while the individual acting on their behalf is the “Proxy.”
A signed Proxy application is required for all new Proxy accounts. The Sponsor is responsible for all materials checked out by a Proxy and for responding to all notices and bills.
A variety of different courtesy and fee-based library cards are available for individuals who are not currently registered UCD students, faculty or staff. These individuals may apply for library privileges in-person at any UC Davis Library location (excluding the Mabie Law Library). Individuals must present a current government-issued photo ID and verification of status or payment when registering. Payments must be by check (payable to “UC Regents”) or exact-cash only.
Renewal of library privileges may be requested in person, by email or by phone. If this is a fee-based library account, payment is due at the time of renewal.