Need help accessing an Elsevier journal article?

Click here

These policies relate primarily to borrowing, returning, and requesting UC Davis Library-owned materials. Limited information regarding Billing and Interlibrary Loan is also included; for more information on those topics, please refer to those web and policies pages.

  • Library privileges are not transferable; individuals are prohibited from lending their library cards to others
  • Borrowers are responsible for library material checked out to them until the material is returned and checked in at the Library
  • Borrowers are responsible for maintaining current email and postal addresses. This information can be updated at any circulation desk or by using Update Addresses in their library My Account. The libraries assume no responsibility for undeliverable or misdirected notices. Non-receipt of notices due to an incorrect address may result in replacement bills and loss of library privileges. The library does not automatically receive updated addresses from other campus units (e.g., Registrar)
  • Borrowers must present their library card when conducting library transactions
  • Borrowers may exercise a one-time exception to borrow materials without their library card so long as they are still able to present another form of valid photo ID
  • Borrowers should report immediately report lost or stolen library cards to the library
  • In compliance with California State privacy laws, library staff may not disclose the identities of borrowers who have books checked out. Library staff will not discuss circulation or billing transactions with anyone other than the named cardholder or Sponsor
  • Proxy applications are available at any library Circulation Desk or online
  • Faculty Sponsors may have four (4) Proxies conducting business on their behalf
  • Disabled Sponsors may have one (1) Proxy conducting business on their behalf
  • Proxies must present their proxy card when conducting library transactions
  • Sponsors assume all financial responsibility for materials borrowed by their Proxy
  • Sponsors are responsible for all borrowed materials and for responding to recalls, notices and bills.
  • The Sponsor must inform the library when a Proxy is no longer working for them; failure to do so will result in the Sponsor assuming responsibility for any materials borrowed by that Proxy in the interim
  • A total of 300 items may be checked out to the Sponsor, including all items checked out by Proxies.
  • In compliance with California State privacy laws, library staff may not disclose the identities of borrowers who have books checked out. Library staff will not discuss circulation or billing transactions with anyone other than the named cardholder or Sponsor
  • Loan periods vary based on owning library and collection, material type, and user group

 Shields and
Physical Science and Engineering Libraries
Carlson Health Sciences LibraryBlaisdell Medical Library
Books and Serials*Faculty and Staff: 6/30/YYYY
Graduate Students: End of Term
All Others: 4 Weeks
4 Weeks4 Weeks
Bound Journals*1 Week1 Week1 Week
Unbound Journals*1 Day1 Day1 Day
Media1 Week1 Week1 Week
Reserves**2 Hours – 1 Day2 Hours – 1 Day2 Hours – 4 Weeks
Reference and Special CollectionsLibrary Use OnlyLibrary Use OnlyLibrary Use Only

* Does not include items held in Reserves, Reference, or Special Collections or items obtained through Interlibrary Loan
** Loan period is determined by course instructor

  • Library materials that are on loan may be recalled at any time and must be returned directly to a UC Davis Library building. Borrowers who will be away from their mailing address for a week or more are advised to return library materials or make arrangements to ensure the prompt return of recalled materials
  • Recalled materials must be returned by the recall due date, which is no more than one (1) week from the date of the recall, regardless of the original due date
  • Borrowers who fail to return recalled materials on time will be fined $5/day past due and have their library privileges suspended until the material is returned or the replacement bill is paid
  • Materials are not considered returned until received and checked in at the library
  • Materials may be returned to any UC Davis Library location or book drop and should not be returned to a different University of California campus
    • Reserves and Interlibrary Loan materials must be returned directly to the library Circulation Desk from which they were borrowed
    • Recalled material must be returned directly to a UC Davis Library building or to an attached book drop; these items should not be returned to a remote book drop
  • When returning library materials by mail, packages should be insured and sent by a mailing service that provides tracking (e.g., UPS, FedEx); the Library does not assume any risk for material returned at a remote drop box, by mail, or to another UC campus
  • Library materials that are on loan may be recalled at any time and must be returned directly to a UC Davis Library building. Borrowers who will be away from their mailing address for a week or more are advised to return library materials or make arrangements to ensure the prompt return of recalled materials
  • Reserves materials must be returned directly to the library Circulation Desk from which it was borrowed
  • Reserves materials that are requested by another user cannot be renewed. Borrowers who take reserves materials out of the library should make arrangements to ensure the prompt return of materials requested by another borrower
  • Borrowers who fail to renew or return reserves materials on time will be fined and, if replacement billed, have their library privileges suspended until the material is returned or the replacement bill is paid in full
    • Overdue fines for hourly loans: $5/hour or portion thereof past due
    • Overdue fines for daily loans: $5/day or portion thereof past due

Abuse of library privileges may result in loss of library privileges in all UC Davis libraries.

Examples of abuse of library privileges include repeatedly:

  • Failure to return materials on time
  • Failure to pay replacement bills
  • Failure to respond to recall notices
  • Failure to return library materials once replacement bills have been issued
  • Mutilation or damage of library materials
  • Misuse of library computers
  • Misuse of the library’s electronic resources

Any person who steals or mutilates Library material is subject to prosecution under the provisions of the California Education Code.

The Academic Senate Library Committee endorses Library policies regarding the lending of Library materials.