Requests for reproductions of Special Collections materials are fulfilled by department staff via the Special Collections Request System, Aeon. Fees are based on affiliation and whether you are on or offsite. Payment must be received prior to delivery of materials. At this time we do not accept credit card payments, only cash or check. Please confirm the cost of reproductions via the request system prior to mailing payment.

Access to the Permission to Use form can also be found within Aeon.

Delivery of orders depends on availability of staff, the number or requests and University holiday schedule.


Fees are determined by the amount of materials requested. Onsite orders have a per page pricing structure. Offsite orders have a minimum fee for X amount of copies with an additional fee for every page over X. Fees for scans (JPEG or TIFF files) are per page/file.

Special Collections allows the use of digital cameras in the Reading Room. Camera use reduces the need to handle materials when making photocopies and allows a more cost effective and accessible approach for our faculty, students, and traveling researchers.

Images for publication still need to be processed by staff in order to ensure high quality works. Patrons are required to sign off on handling rules and copyright regulations and to capture the information with each photograph taken that provides the UC Davis ownership and the item location for follow-up reference and retrieval, this is a continuation of current practice.

The department still maintains its regular photocopying and digital scanning services.

Policy for the use of personal cameras in the Special Collections Reading Room

Please complete the form below if you intend to use materials owned by Special Collections. This form can also be found within the Special Collections Request System (Aeon). You can not submit this from through the request system, it must be mailed to:

Special Collections
UC Davis – Shields Library
100 NW Quad
Davis, CA 95616-5292

or emailed to

Once received the request will be reviewed, signed (if applicable) and mailed back to the requester.

Request for Permission To Use Materials Owned by the UC Davis Library Special Collections Department