Harvest Help
Viewing and Managing Search Results


The Preferences settings determine how your search results appear on the screen. If the default display does not suit you, click on the Preferences link on the right side of the Harvest: Library Catalog toolbar to open the Display Formats window. Here you may change the number of returned records that appear in the Brief Display [3, 10 (default setting), 15, 20, 50]. You may also change the format of the records displayed in the Brief Display [short view (default), long view, and review]. To change the options, make your choices, then click Save. To apply the new format to your previous results, click the Results link on the same toolbar. Otherwise, all subsequent search results will be displayed in the new format until you change the settings again or start a new session.

Brief Display - Using Default Short View

The Brief Display, using default short view records, is in a table format with column headings for Record number, Author, Title, Year, Library/Call no. and Holdings across the top. Just above the table of records, the term(s) searched for and the sort order (e.g., by title/year) are displayed, followed by the record numbers of the records currently displayed and the total number of records found.

  • To change the sort order, click on one of the underlined column headings. The sort order will change to an alphabetical or numerical list according to the column heading selected. Note: If you have changed the record display format to Long View or Review you will not be able to change the sort order of the Brief Display result list.
  • To display the Full View of a specific record, click on the title or corresponding record number.
  • The Library/Call no. column displays each library that has a version of the item. Clicking on one of these locations provides more specific information on the holdings for that library.
  • The Holdings column indicates how many copies of a title each of the libraries holds, and how many of those are currently checked out to other library patrons. Clicking on a link in the Holdings column will provide the same specific information on the holdings as clicking on the corresponding link in the Library/Call no column.
  • The quickest way to view all of the holdings at all of the locations at the same time is to open the full record display and click on the All items link.

Above the list of returned records is the heading "Options" and five links that allow you manipulate the set of records returned from your search.

  • Select All: Checks all of the records in the current results set.
  • Deselect All: Removes the checks from all selected records in the current results set.
  • Create Subset: Creates a new list of all records that have been selected (checked) from the current results set.
  • Add to My E-Shelf: See My E-Shelf
  • Refine Search: Search results may be broadened or narrowed. You may apply additional terminology to the current search statement, or add limits (year, location, format, language) in order to modify the results of your search.

Below Options and to the right of the "Results For:... Sorted by:... column(s) being used for sorting" is the Jump to Text button and its corresponding input box. Enter text in the box to jump to the closest match from the list of records returned in the Brief View. Note: This function works based on what column(s) is being used to sort your results. The default sort is always title/year, so you will need to re-sort your results by author or year to be able to move through your results using these criteria.

The next line down and to the right is the "Jump to #" button and corresponding input box. This allows navigation through the results list via the record numbers from the "#" column. Enter a number in the input box and jump to that point in the list.

Full View Display

The Full View, also called Long View, displays all of the bibliographic information for that record - author, title, publishing information, notes, subjects, possibly the table of contents - and the summary holdings, which identify where the item(s) reside. Note: This is the default display for searches that return a single record.

  • To see full holdings and availability information, or to make a Request, click on the All items link within the Full View display.
  • To see the holdings and availability of items at a specific library, click on the link provided for that library.
  • If an online link is available, read it carefully to determine if it accesses the full text or the table of contents of the publication. If viewing a journal record, also check to see if the years available online coincide with the publication year of the article(s) of interest. Click on the icon next to a URL to access online resources.
  • Underlined text in the Author, Title, Series, Subject, Added Entry, or possibly other fields can provide access to additional records that are indexed similarly. For example, clicking on a linked subject opens a window allowing you to: 1) Find additional records with the same subject, or 2) Browse a list of related subjects that can be used to find additional records.

Holdings Display

Clicking on one of the links in the Library/Call no. or Holdings columns in the Brief Display, or one of the links in the Availability or Call no. fields in the Full View Display, will open the Holdings. This display provides information about what the library owns for that particular title, whether it is checked out or not, and, if out, when it is to be returned. The Holdings Display includes three sections:

  • The title and publishing information from the bibliographic record to clearly identify the record.
  • The print and/or electronic location(s). For print, this includes the Library, Collection and Call number. If electronic access is available, a URL and a clickable icon linked to the electronic location is provided. For journals, it will also include a summary of what years and volumes are owned/accessible by the library.
  • Detailed information about the print copies of a book, volumes of a multi-part book, or issues and volumes of a journal. This section is in a tabular format and includes columns for:
    • Description (c.2 or v.2A or v.79: n.1-6 (2004) or v.80:n.1(2005:Jan.)) may be empty if the library owns only one copy.
    • OPAC note, frequently empty.
    • Item status (Lib Use Only, Regular Loan, One Week Loan, On order, etc.)
    • Due date will be empty if the item is not borrowed, will have the date the item is due back if it is borrowed, or may specify the item is "In bindery" while being bound or repaired. Additional messages are possible.
    • Library (Shields Library, Physical Science and Engineering Library, etc.) identifies in which library the item is located.
    • Collection (Reference, Stacks, etc.) identifies where in the library the item is located.
    • Call number pinpoints where on the shelves the item sits.


Clicking on the Results link in the Harvest: Library Catalog toolbar returns you to the full list of records of the results that you most recently displayed. Frequently these are the results from the last search you completed.

Search History

Clicking on the Search History link in the Harvest: Library Catalog toolbar opens a window that displays all of the search statements you created during your current session. From this window, you can View the results from previous searches, Delete any of your search statements, or "Cross" search statements to create a new set of results.

  • To display the results from any of the search statements listed, check the box next to the one wanted, and click on the View button.
  • To delete one or more search statements, check the box next to each statement you want removed, and click on the Delete button.
  • To combine search statements, check the boxes next to those statements you want to combine, and click on the Cross button. This opens a new window, providing options to 'and,' 'or' or 'not' the sets together. The first two will allow combining more than two sets. The 'not' alternative only functions when two sets are selected.
    • Selecting 'And' results in a set of records that match all of the search statements marked.
    • Selecting 'Or' results in a set of records that match at least one of the search statements marked.
    • Selecting 'First set not second' results in a set of records that match the first search statement, but are not included in the results of the second search statement.
    • Selecting 'Second set not first' results in a set of records that match the second search statement, but are not included in the results of the first search statement.

Note: Search statements remain in the Search History only during your session. They will also disappear automatically after fifteen minutes if no activity occurs in the catalog.

My E-Shelf

You can create your own set of records by selectively adding records to a storage area called My E-Shelf. If you sign in to 'My Account' prior to using this feature, the records that you add to My E-Shelf will be saved when your session is over, and you will be able to access them the next time you sign in to 'My Account.' If you are a guest user (do not sign in), items added to My E-Shelf are saved only until the end of the session.

To add records to My E-Shelf, select records from the results list and click the Add to My E-Shelf link from the list of commands above the records. The Add to My E-Shelf link is also available for use on the Full View record display.

To view all the records that are currently saved, click My E-Shelf from the menu bar.

My E-Shelf allows you to:

  • View the records added to My E-Shelf
  • Save/Mail the records that are in My E-Shelf
  • Delete records from My E-Shelf
  • Create and name folders, and move records into them
  • Delete and rename folders
  • Empty My E-Shelf

Saving and Mailing Results

Once you have a set of records, have selected records marked, or have added records to My E-Shelf, you can save them or send them by e-mail.

To send a record or list of records by e-mail:

  1. Click the Save/Mail link to invoke the E-mail or Save Selected Records form.
  2. Modify the set of records to be mailed, if needed.
  3. Choose a record format, or create a format of your own.
  4. Select the encoding. ASCII is recommended and the default.
  5. Fill in the e-mail address field. The Name, Subject and Text fields on the form are optional, and can be helpful in handling your e-mail.
  6. Click Go. The email is sent and you are returned to your results list.

To save the records on disk:

  1. Click the Save/Mail link to invoke the E-mail or Save Selected Records form.
  2. Modify the set of records to be saved, if needed.
  3. Choose a record format or create a format of your own.
  4. Leave the e-mail address field blank. The Name, Subject and Text fields on the form are optional.
  5. Click Go. A Save file to PC screen appears or the records display in the chosen format.
  6. Click Save Selected, Save Page As, or Save As from the menu bar at the top of the page (often under the File drop-down menu). You will be prompted with your options for saving and naming the file.

To save the records for importing to EndNote or other bibliographic management software, follow the steps above for saving the records, but be sure to:

  1. Choose the MARC record format
  2. Save the file as a text file.